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Adding or Updating Your Metadata

Togotiki has dozens of meta-data fields for every piece of content.  The following is an overview of the main meta-data fields:

  • Tags
  • Collections
  • GPS Coordinates and Address
  • Description
  • File Title
  • Common Dublin Core Fields
  • Multiple Date Fields

To access and update your metadata in bulk, go to File Library, then go to List View.  From here you can download the metadata for all of your files.  The instructions tab will explain what is available in each field (column) of the metadata.

The Metadata tab in Excel will contain one row for each piece of media in your account.  The first 3 columns in the tab are “Client Name”, “Client ID” and “Unique ID” do not change or adjust this information.  The instruction tab will help you understand what type of data can be in each column.

This can be an easy way to add or update GPS location data to your files.  You have two choices if you want to update GPS information for your media:

  • Enter a valid address – we will convert that to GPS coordinates
  • Enter the GPS coordinates directly

You cannot use both methods in the same upload.  Use one method at a time it will update every piece of media in the file when you upload it.  If there is media you do not want or need update then delete those rows prior to uploading the file.

Not all of these fields are displayed in Togotiki, but they are used in the Search indexer.  Our implementation team can also create custom UI displays to show this information, if needed.

Meta Data Column Name Description of data.
File Name Should be alphanumeric.
File Title Should be alphanumeric.
File Type Possible values : None,Images,Video,Document,Image_360,Video_360,UnknownType
Primary Description Should be alphanumeric.
Primary Tags Should be alphanumeric, use ‘:’ as separator.
Collection Should be alphanumeric, use ‘:’ as separator.
Original Creation Date Must be ‘MM-dd-yyyy HH:mm’ Date Format.
Date Time Original Must be ‘MM-dd-yyyy HH:mm’ Date Format.
Timeline Year Must be a Number, can have negative values as well.
Item Location Must be Text or blank.
Item Status Must be Text or blank.
Longitude Must be Numeric value or blank, Latitude and Longitude will be empty if Address could not be found from it.
Latitude Must be Numeric value or blank, Latitude and Longitude will be empty if Address could not be found from it.
Altitude Must be Numeric value or blank.
Address Must be Text or blank, Address will be empty if Latitude and Longitude could not be found from it.
Published References Must be Text or blank, use ‘|’ (bar symbol) as separator.
Signature Must be Text or blank.
External Link Must be Hyperlink or blank.
Dublin Contributor Must be Text or blank.
Coverage – Spatial Must be Text or blank.
Coverage – Temporal Must be Text or blank.
Dublin Creator Must be Text or blank.
Creator Nationality Must be Text or blank.
Creator Time Period Must be Text or blank.     Allow alphanumeric
Dimensions Must be Text or blank.
Dublin Format Must be Text or blank.
Dublin Identifier Must be Text or blank.
Dublin Language Must be Text or blank.
Provenance Must be Text or blank.
Dublin Publisher Must be Text or blank.
Dublin Relation Must be Text or blank.
Dublin Rights Must be Text or blank.
Dublin Source Must be Text or blank.
Dublin Subject Must be Text or blank.
Dublin Type Must be Text or blank.